Telematics Based Driver Safety Solutions

"A Driver Safety Management System identifies, records and monitors reasonably foreseeable risks to the health and safety of lone workers, drivers, passengers, other road users and members of the public. It is every organisation's responisbility to ensure controlled measures are taken to eliminate or minimise the risks, and to maintain and monitor those control measures. "
"A Driver Safety Management System can be paper based, but these days it is more efficient, transparent and accountable if the system is managed via a combination of in vehicle telematics hardware and software solution together providing a rigid framework for meeting obligations and ensuring mobile workers and the broader community are kept safe."

A Good Driver Safety Management System Should Include The Following:

•   Ability to communicate with drivers or lone workers at least every 2 hours
•   Ability to be notified instantaneously of any incidences
•   Driver Self Declarations - Fit For Work, Drug &Alcohol Free
•   Vehicle Check Lists with escalation to management & vehicle maintenance centres
•   Journey Management Plan Documentation, Authorisation, Monitoring & Review
•   Driver Fatigue Management Log Books
•   WHS/OHS/HSE Job Safety - SWMS Forms to be completed prior to commencing work
•   Staff induction programs to include driving for work, covering issues such as seatbelts, sun exposure, smoking, mobile phone use, parking & passengers
•   Monitoring Driver Licence credentials, validity, demerit points
•   Monitoring currency of Rego, Insurance, CTP, Roadworthy/Warrant of Fitness Certificates
•   Recording incidences, including infringements
•   Ensuring drivers and lone workers are issued with PPE gear & Safety Kits including First Aid Kits & fire extiguishers in all vehicles
•   Ensuring daily tasks are realistic and include adequate travelling time & rest breaks
•   Job Dispatch & Task Management for effective distribution of works

A Great GPS Telematics Managed Driver Safety Management System will further enhance the offering by using GPS Telemetry data to report live incidences and also providing reporting, dashboards and real time alerts. It should include the following features:

• Driver Identification so you know the location of staff and know who is driving a vehicle when an SOS or other emergency incident is triggered.
• Driver Identification combined with licencing, skill sets and induction registers to limit use of unauthorised vehicles.
• Provide an SOS button within the vehicle
• Provide remote SOS buttons/pendants for when staff are way from their vehicles
• Provide electronic based forms for Driver Self Declarations, Pre-start Check lists, SWMS/JSA
• Provide electronic fatigue management logbooks on mobile data terminals or apps, to remind drivers when they are required to take a break
• Dashcams to monitor driver activity and review any road incidences
• Electronic Route Optimisation, and job planning to ensure adequate time is factored in daily travelling and job tasks
• In Cabin driver behaviour coaching to advise drivers of speeding, harsh acceleration, braking and cornering
• SOS Duress buttons, crash sensors and other critical alerts should havethe ability to be transmitted via satcoms if vehicles regularly travel in areas of poor GSM coverage
• Heavy vehicles should be fitted with vehicle scales interfaced to the Telematics device to warn drivers and back office staff if vehicles are operating above safe limits
• All vehicles should be fitted with tyre pressure monitoring systems interfaced to the Telematics device to warn drivers and back office staff if vehicle tyre pressures or temperatures are not operating within safe limits
• Journey Management Plans should be Documented, Authorised, Monitored & Reviewed electronically via the telematics device which should also provide instantaneous alerts if criteria is not met during a journey
•   Using Telematics to Record, Monitor, Report & Alert on expired Driver Licence credentials, validity, demerit points
•   Using Telematics to Record, Monitor, Report & Alert on currency of Rego, Insurance, CTP, Roadworthy/Warrant of Fitness Certificates
•   Using Telematics to Record,Monitor, Report & Alert on incidences, including infringements
•   Using Telematics to manage vehicle servicing & safety check reminders, and provide a register of works
•   Using Telematics to provide regular driver behaviour & safety feed back via dashboards & Leaderboards

Driver Management Systems form part of lone worker WHS/HSE compliance for businesses, where employers are required to provide a safe work place. A well structured and compliant Driver Management System will result in lower incidence & infringement rates due to:

•   Pre start check lists ensuring drivers are fit for work and vehicles are in safe condition.
•   Fatigue Management Guidelines being adhered to by reminding drivers to take breaks
•   Better driving behaviour due to in cabin coaching provided by the telematics system
•   Better daily work load planning for employees taking into account travel times & rest breaks

GPS Tracking and Telematics Software allows you to manage company drivers effectively and efficiently by providing vehicle activity reporting indicating start times, finishing times, rest breaks, and out of hours usage.
In addition GPS telematics will provide overall driver behaviour analysis as well as individual score cards for each driver, benchmarking them across the organisation.
This means that drivers become accountable for their actions to the organisation as a whole. Studies have shown that poor driving behaviour relates directly to

•   Increased maintenance on vehicles
•   Increased fuel consumption
•   General condition, cleanliness & presentation of the vehicle, which will normally display yur company logo
•   Quality of workmanship & punctuality of the employee

GPS trackers, (also referred to as Telematics Devices, AVL - Automatic Vehicle Locators, IVMS - In vehicle Monitoring Systems, IVDR - In Vehicle Data Recorders)
are devices that are fitted to the vehicles in your fleet. They receive signals from GPS Satellites orbiting the earth. The GPS information is stored within the GPS Tracker and immediately sent to an IntelliTrac server in the cloud using wireless internet over the mobile phone 2G/3G or 4G networks.

The GPS data is processed at the server and displayed on your Office PC Internet Browser or Smartphone/Tablet app as:

• Vehicle icons moving along on a map
• Easy to read dashboards of trending data
• Vehicle Movements Activity Reporting

The raw GPS data received by the server can be processed and analysed to provide many value added features such as:

• Alerts on any defined events such as leaving an area after hours
• Reminders on when services are due to Road Tax, Insurances, Regos, CTP, RUC etc need payment
• Analysis of Driving Behaviour
• Other Compliance related reporting such as electronic logbooks

The first thing you should consider when buying a GPS Fleet Solution for your company vehicles is the reputation of the company.
With so many companies out there supplying GPS Tracking Systems masked as GPS Fleet Management Systems, or very basic Fleet Management Systems without any telemetry data, it is important you do your due diligence to ensure the software you are evaluating, provides all the necessary functionality without making traditional assumptions which are not reliant on GPS Telematics Data.
A true GPS Fleet Management System should also manage the complete lifecycle of your company vehicles from acquisition to disposal and provide accurate reporting and reminders based on accurate GPS Telematics Data and ultimately provide fleet managers with a total cost of ownership of each make and model of vehicle in their fleet based on per km travelled or per hour used.

With so many products and software combinations, it is difficult to provide indicative costs, however there are a few factors to consider when purchasing a GPS Fleet Management Solution for your business.
Most providers will use the following pricing models:

• Buy GPS Tracker Out right without any contract, pay for a packaged sim card data, fleet management software & mapping licencing fee annually in advance.
• Buy GPS Tracker at a reduced subsidised price on a minimum 3 year contract, pay for a packaged sim card data, fleet management software & mapping licencing fee monthly in advance.
• Lease or Rent a GPS Tracker on a minimum 3 year leasing or rental contract which includes sim card data, fleet management software & mapping licencing fee monthly in advance.

Reputable GPS Fleet Management providers like IntelliTrac, are required to pay companies like Google Maps for commercial licences, and for more complex solutions we are also required to pay other mapping companies for the provision of speed limit data and other map data which is taken for granted these days.
In addition your annual or monthly subscription will also include:

• Provision of the sim card in your GPS Trackers as well as the data costs for transmission of data from the tracker to our servers
• A cost for running a cloud service to host the GPS tracking software whether it be with a reputable cloud provider such as Microsoft, Amazon or Google, of whether it be in proprietary data centres with dedicated or shared servers.
• A cost for providing support and help desk staff to answer your calls, provide training and rectify any issues if and when they occur.
• A cost for on going product development, as browsers, operating systems, mapping interfaces and other features are constantly changing and require updating to keep your service active and working at its best.
• A cost for maintaining a field service crew of technicians and account managers to be at your service as vehicles are sold and devices require removal and refit, or to provide a consultative approach to ensuring you are getting the best from our solutions.

IntelliTrac has the most flexible and Scalable fleet management software in the industry.
That's because unlike other providers focusing in specific industry segments such as small service based businesses, transport or minining, IntelliTrac has world wide experience across all market verticles. Our software can be fine tuned to meet your needs today in a simple easy to use interface and grow with you as your business grows. An online demo is a perfect opportunity to view the flexibility of our software.

The great thing about IntelliTrac is that is provided as Software-as-a-Service (SaaS). That means that there is no need to load any software on your computer and you don't even require any IT technical staff in your business.
All you need is a computer, a mobile phone or tablet that can connect to the internet running an up to date browser like Google Chrome, Firefox, Safari or Microsoft Edge.
You can even use your Android or Apple device to access key information about your fleet vehicles and today’s jobs.

IntelliTrac understands that as your business grows our software needs to be Scalable and adapt.
Our flexible and Scalable software can be massaged by our support staff to be easy to use whilst giving you access to the full range of functions and modules required as your business grows over time. Simply contact your customer services team to discuss your growing requirements at any time.

Just like using your iPhone or Android phone, at IntelliTrac our software engineers work hard to make our software user friendly and intuitive.
Actually most of our clients rarely ask for training, however when you join us we guide you every step of the way with our online one on one training program, and at the same time we customise the look and feel of your system so it does exactly what you want it to do.
We also move out of your favorites those features that you are not likely to use, making our software less cluttered.
Of course we also provide online training manuals and training videos with indexes so you can get to the topic of choice and quickly familiarise yourself.
We also have local support teams who can assist you, either over the phone, via online webinars or via email.
IntelliTrac is powerful software with lots of features which you will use as your business grows, but it’s also designed to be quick and easy to use for anyone.